Office Admin Assistant
We are looking for a responsible Executive Assistant to support our organization in a timely and professional manner. You will provide high-quality administrative and clerical assistance.
The Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.
Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.
Executive Assistant responsibilities include:
- Coordinating daily calendars of President and CEO
Planning appointments and events
- Acting as the point of contact between executives and employees/clients/board and executive committee members
Coordinate daily calendars
Plan appointments and events
Act as the point of contact between executives and employees/clients
Create regular reports and update internal databases
Make travel arrangements
Manage phone calls and emails
Respond promptly to managers’ queries
Facilitate internal communication (e.g. distribute information and schedule presentations)
Suggest more efficient ways to run the office and troubleshoot malfunctions
Review and recommend changes to our company policies
Proven work experience as an Executive Assistant, Executive Administrative Assistant or similar role
Knowledge of office procedures
Solid experience with office management systems, ERPs and MS Office
Familiarity with online calendars and cloud systems
Experience using office equipment, including printers and fax machines
Strong communication skills (via phone, email and in-person)
Experience exercising discretion and confidentiality with sensitive company information
Excellent organizational skills with an ability to think proactively and prioritize work
Must have a High School Diploma or equivalent
Must have a CAN DO attitude and be a team player!
Must be able to pass a post offer, pre-employment Drug Screen and Background Check
Must be able to read and take direction in English
Must have reliable transportation
Must be reliable and show on time
You will need proper, valid identification to satisfy I-9 Verification Requirements
Weekly pay/Direct Deposit (every Friday)
Benefit Packages(Health/Prescription/Dental/Vision/Term Life/Short-Term Disability)
Rapid Pay Card
PrimaCore Solutions, LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.